Job Overview:
We are looking for a proactive and highly organized Virtual Assistant to join our team. This role involves coordinating client and project activities for both internal staff and external clients. The ideal candidate will have exceptional communication skills, attention to detail, and the ability to manage multiple tasks efficiently. This position requires someone who is driven, collaborative, and able to ensure tasks are documented and delivered promptly.

Key Responsibilities:
1. Client and Project Coordination:
– Serve as the primary point of contact for clients, ensuring their needs are met and projects are on track.
– Coordinate with internal staff and external clients to facilitate smooth project execution.

2. Task Communication and Reporting:
– Communicate tasks clearly and effectively using tools such as Monday.com, HubSpot, and Airtable.
– Report on project activities, progress, and any issues to relevant stakeholders.

3. Documentation and Delivery:
– Ensure all tasks and project details are meticulously documented.
– Follow up to confirm tasks are completed and deliverables meet the required standards.

4. Organizational and Managerial Support:
– Maintain strong organizational systems to manage multiple projects and priorities.
– Provide managerial support, including task delegation and workflow management.

5. Collaboration and Team Leadership:
– Foster a collaborative environment, working closely with team members to achieve common goals.
– Lead by example, demonstrating respect for values and promoting a positive team culture.

Requirements:
– Experience: Minimum of 2 years in a virtual assistant or project coordination role.
– Communication Skills: Proficient in English, with strong written and verbal communication abilities.
– Organizational Skills: Exceptional organizational and time management skills.
– Technical Proficiency: Familiarity with tools like Monday.com, HubSpot, Airtable, and other project management and CRM applications.
– Managerial Skills: Basic managerial skills with the ability to delegate tasks and manage workflows.
– Personal Attributes: Friendly, values-driven, detail-oriented, and a proactive go-getter.

Join our team and contribute to a collaborative and dynamic work environment. Apply today!